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35 verbatim requirements from admin. order (unlisted) [unlisted] Instructions for Submission of Proposed Orders Electronically-Probate.
20th Judicial Circuit. Procedural information only; not legal advice.
Verbatim from https://www.ca.cjis20.org/pdf/Charlotte/Checklist/Instructions%20for%20Submission%20of%20Proposed%20Orders%20Electronically-Probate.pdf, harvested 2026-07-25; whitespace normalised only. • The vast majority of proposed orders in probate (estate) cases in Charlotte County must be submitted to the assigned judge electronically via E-mail in Microsoft© Word format. • Completed checklists must be submitted for nearly all proposed orders. • If a checklist exists for the proposed order type, it must be submitted in an E-mail along with the proposed order. • Do not route the E-mail with attached proposed order to the E-Filing • In probate/estate cases do not send to the Court the few original documents that must be filed with the Clerk to the Court. • Document Format All electronically submitted proposed orders MUST be submitted to the Court utilizing recent versions of Microsoft Word. • No other formats will be accepted at this time (except for checklists noted below). “Recent versions of Word” include all versions from 2003 and later with a “docx” file type. “RTF” files are not acceptable, and if your office uses WordPerfect, you can convert the WP files to Word files, but if your WP program has not been upgraded for many years, the version of Word that is produced may not be compatible with the judicial software that must process the proposed order. • Form/Template All proposed orders MUST be stripped of the following • Included below is a procedure that must be used to insure that your electronically submitted proposed orders do not generate electronic service language in fonts other than Times New Roman. • Checklists Required Completed checklists are required to be submitted for all proposed orders for which there is a checklist available on the Court’s website. • If a checklist is available for a particular proposed order it must be included as an attachment to the E-mail containing the related proposed order. • Documents Must Be viewable documents that the Clerk has received from the E-filing • Since many documents must be viewed by the Court and its staff prior to E- signing and E-filing proposed orders, it is necessary for the attorney’s staff to wait until all necessary supporting documents are viewable on the Clerk’s website prior to submitting related proposed orders to the Court. • Depositing Wills and If the Clerk has not already made the will viewable, attorneys must • Unrepresented Interested unrepresented interested parties who must be served with the • Reducing the number of mailed hard copies that must be physically served will save time and money for law firms and the court. • Fla.R.Jud.P. which provides "any party not represented by an attorney may serve a designation of a primary E-mail address and also may designate no more than two secondary E-mail addresses to which service must be directed in that proceeding by the means provided in subdivision (b)(1) of this rule. • If a party not represented by an attorney does not designate an E-mail address for service in a proceeding, service on and by that party must be by the means provided in subdivision (b)(2) of this rule." • No Designation E-mail envelopes must be furnished by the attorney who submitted -- 6 of 25 -- • To assist in this process, the attorney’s office must include the name and address of those persons to be served by mail in the body of the E-mail submitting the proposed order. • In the event that there is a computer outage at any of the several transmission nodes or networks that must be working in order for this process to work, you will retain the option to return to the previous practice of paper submission and continue functioning. • Oath of Witness and returned via U.S. mail in a stamped envelope that must be provided • Delay In Issuing Letters When the issuance of letters of administration must be delayed until a bond is submitted and approved by the Clerk, the J.A. will hold the attachment containing the letters file in a pending queue until such time as the bond is accepted by the Clerk. • Subject Line of E-mails E-mails sent must contain at a minimum the following language within subject line using the following format: • Cover Letters Please do not attach a cover letter to the e-mail. • With the E-mail E-mail and pro se parties/interested persons who must be served -- 8 of 25 -- 9 and who have designated an E-mail address (or by U.S. mail if there is no designated E-mail address). • I understand that I must keep the clerk’s office and the opposing party or parties notified of my current address and that all future papers in this proceeding will be served at the address(es) on record at the clerk’s office. _____________________________ ____________ • These lists are not the checklists that must be E-filed by the attorneys. • Do not submit proposed orders unless/until ALL the documents upon which the order is based are viewable in the clerk's system. • Any inventory filed by a fiduciary in an estate proceeding with the Court, must be sent to the Department of • P8 No proof of service of Notice to Creditors served on AHCA. §733.2121(d), F.S. provides: "If a decedent at the time of death was 55 years of age or older, the personal representative shall promptly serve a copy of the notice to creditors and provide a copy of the death certificate on the Agency for Health Care Administration within 3 months after the first publication of the notice to creditors, unless the agency has already filed a statement of claim in the estate proceedings." The website for the Florida Estate • The affidavits submitted do not comply with the requirements of • P15 Unless a stipulation signed by all parties is filed, a hearing is required. • Court must find that the will is valid under the laws of the state or country where the testator was at the time of execution. • Note in contested cases all pleadings and other matters to be considered by the Court must be electronically filed with the clerk with notice to interested persons.
The vast majority of proposed orders in probate (estate) cases in Charlotte County must be submitted to the assigned judge electronically via E-mail in Microsoft© Word format.
Reviewer note: Order PDF sha256: 6d002bf812f1e57286f41ff83919b0388d2dc73fd9316e44286160e8f7006058. Extracted from the order's own text layer.
Judge Bell caps motions and responses at 5 pages for UMC hearings and 12 pages for special-set hearings.
Judge Alijewicz requires every motion for attorney's fees and/or costs to attach a document detailing time records — no records, no fee award.
Judge Corlew bars informal contact: every communication with the Court must be in writing, filed with the Clerk, with copies furnished to all parties — and no calls to the JA to schedule or cancel UMC.