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40 verbatim requirements from CV-E_TFB Best Practices Guide For Remote Court Proceedings-2022 Edition.
Fourth Judicial Circuit (Duval, Clay, Nassau). Procedural information only; not legal advice.
Verbatim from https://www.jud4.org/getContentAsset/b047c900-cfc2-4b0c-bfb8-c0c9c6852324/135b97c9-84fa-4e82-b956-0fbccec4aa1f/TFB-Best-Practices-Guide-For-Remote-Court-Proceedings-2022-Edition-(002).pdf?language=en, harvested 2026-07-25; whitespace normalised only. • Participants must dress and otherwise present professionally, as if they are physically appearing in a courtroom, deposition or mediation. • Participants must not operate a motor vehicle while participating in a remote proceeding and should otherwise en- sure that their participation does not create a public safety issue. • Participants in video conferencing proceedings must use a device that allows them to have ac- cess to a camera, a speaker, and a microphone. • All notices of remote proceedings must (i) indicate that the proceeding will occur by video con- ferencing; • Participants should always check the court’s procedures and any local orders, but in the absence of anything to the contrary, participants should email copies of any materials the participant in- tends to present to the court during the hearing to the court and opposing parties no later than 48 hours in advance of the hearing. • At least 7 calendar days in advance of an evidentiary hearing, the parties must exchange exhibit lists that specifically identify by Bates number potential exhibits to be used at the hearing. • With- in 5 calendar days in advance of the evidentiary hearing, the parties must meet and confer by telephone or video conference to stipulate to as much as practicable regarding authenticity and admissibility and to agree on the format and manner in which evidence will be presented at the hearing. • During the meet and confer after the exchange of exhibit lists, the parties shall prepare jointly an index of all exhibits that will be used at the hearing. • The movant shall be primarily responsible for preparing this index and for providing the final copy of the index to the court and clerk’s office. • This index shall also specifically identify what objections exist, if any, to each exhibit and which party is making the objection. • The parties shall check the judge’s preferences and procedures, as well as any local rules, for the form of the index. • The parties shall exchange copies of any proposed exhibits that have not previously been ex- changed no later than this meeting, except for exhibits solely to be used for impeachment. • All documents shall be pre-marked for identification, and shall be Bates stamped for ease of identi- fication during remote testimony. • At least 2 calendar days before an evidentiary hearing, the parties shall file all evidence sought to be introduced pursuant to instructions provided by the court. • The parties shall comply with the judge’s preferences and procedures, as well as any local rules, regarding the form for marking exhibits and the means of submitting the exhibits to the court or clerk in advance of the hearing. • The parties should seek to file all exhibits jointly, but in the absence of a joint filing, must file uni- laterally at least 2 calendar days in advance. • In settings where the court must review a document that is not being admitted as evidence (for example, showing a driver’s license to verify identity) the parties need not file the document in advance but may display the document by the camera for the court’s review during the hearing. • Once all documents have been indexed and identified, attorneys must contact the judge’s judicial assistant to determine the procedure that will be used for providing copies of the doc- uments to the court, either electronically or otherwise. • Participants should include a description of such evidence on the exhibit index and shall advise the court of the issue in advance of the hearing. • At least 10 business days in advance of an evidentiary hearing, the parties shall exchange wit- ness lists that include the witnesses’ names and, if known, email addresses and telephone num- bers. • The parties shall also identify any witness for whom an interpreter or an accommodation under the Americans with Disabilities Act will be required, and include the names of all interpret- ers on the witness list. • Witness lists shall also be filed with the Court without the witnesses’ email addresses or phone numbers at least 10 business days in advance of an evidentiary hearing. • This can be accomplished either by sharing the document virtually in real time or providing the evidence to the witnesses ahead of time, provided that if the document is provided ahead of time, it must be identical to, and bear the same Bates numbers as the document that is shared virtually during the hearing. • The witness shall have the appropriate form of identification available to allow for the virtual swearing in of the witness. • The following procedures supplement all Applicable Law, Rules, and Procedures, which shall be followed at all times. • Participants appearing on the record shall state their appearances clearly for the record, and shall not disable their cameras during the deposition unless there is a break or unless they are neces- sarily appearing by telephone. • The deponent shall comply with any request by a participant to show the environment where the deposition is taking place by using the camera on the device being used by the deponent for the deposition. • The deponent shall not use any virtual background at any time during the deposition. • All deposition participants shall appear remotely unless the witness requests that the witness’s counsel be present in the same physical location as the witness. • The witness shall provide written notice to the participants no less than 5 business days prior to the deposition of the witness’s in- tent to have his or her counsel present in the same physical location during the deposition. • If the witness and the witness’s counsel are in the same room, that witness and counsel must use two video cameras on two different devices and mute one of those devices to allow only one microphone and one set of speakers to be used at a time. • One video camera shall show the witness and at least one video camera shall show the witness’s counsel(s). • Any documents produced at the time of the deposition shall be made available to all parties immedi- ately via electronic means by the party calling the witness. • The deposition notice for any remote deposition shall identify the virtual video conference plat- form. • The notice shall also contain a general description of how deposition participants may ac- cess the remote deposition. • In the event the video conference link is not provided in the notice, the host must provide the link to participants at least 24 hours in advance of the deposition, but preferably 48 hours in advance of the deposition. • Whenever possible, the host shall secure the deposition with a password or a second method of authentication. • Remote depositions taken in accordance with these Best Practices may be used at a trial or hear- ing to the same extent that an in-person deposition may be used at a trial or hearing, and the parties may not object to the use of the video recordings of the remote depositions on the basis that the depositions were taken remotely or through an electronic, internet-based service. • Notwithstanding the foregoing, in the event that the participants, court reporter, or videographer experience a technical malfunction that disrupts audio or video during the deposition, the affected participant must raise any objection, contemporaneously on the record or as soon thereafter as reasonably possible, as to the portion of the deposition during which the affected participant’s participation was impaired. • If additional time is needed to complete the deposition due to technical difficulties, the participants must agree to make the deponent whose deposition was interrupted available later that day, if possible, and if not, on another mutually agreeable day to conclude the deposition.
Participants must dress and otherwise present professionally, as if they are physically appearing in a courtroom, deposition or mediation.
Reviewer note: Document sha256: 409c5706682142d6eeee7a86d3cb25476b739bb7a9cbf5574f0f4b71fa9fc6a9. Extracted from the document's own text layer. | Title normalised 2026-07-26 for readability; the court's own asset name was "4th Cir. Document — CV-E_TFB Best Practices Guide For Remote Court Proceedings-2022 Edition". Only the display title changed — the requirement text, source URL and hash are untouched. Text layer cleaned 2026-09-08 (Phase 3a): page markers removed; wording untouched.
Judge Damico's order specs are exacting: OLS submission in Word only, "DONE and ORDERED in Palm Beach County, Florida," every party's name and address, subject matter in the title, 1-inch margins, 12-point ADA-accessible font.
Judge Keever-Agrama's office is the courthouse outlier: it does not communicate via e-mail at all — call the Judicial Assistant, including for special-set dates.