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Chapter 5: minute orders (Rule 5.01); court records and the return of exhibits only on court order (Rule 5.02); removal of exhibits (Rule 5.04); one (1) copy as the reasonably necessary photocopying under a fee waiver (Rule 5.05); exhibits that pose health or safety problems (Rule 5.06); and electronic storage media submitted in the courtroom only, lodged copies in PDF and the accepted digital formats (Rule 5.07).
California > Second Appellate District > Ventura County > Superior Court of California, County of Ventura
CHAPTER 5: COURT FILES AND EXHIBITS RULE 5.00 EXHIBITS (Deleted effective January 1, 1998) RULE 5.01 ENTRY OF COURT ORDER IN MINUTES The Executive Officer and Clerk shall keep minutes of court orders and, depending on case type, shall either place a copy of each minute order in the court’s file of actions in chronological order in lieu of a minute book, as provided in Government Code §69844.7 for as long as the law requires, or electronically record the minute order in the court’s case management system. (Revised effective July 1, 2023) RULE 5.02 COURT RECORDS A. REMOVAL OF PAPERS. No papers shall be removed from the files or replaced therein except by authorized court personnel. B. RETURN OF EXHIBITS. No exhibits shall be released from the possession of the Executive Officer and Clerk except on order of the court and the giving of a receipt therefor. (Effective January 1, 1997) RULE 5.03 HOLES FOR FILING (Deleted effective January 1, 1998) RULE 5.04 REMOVAL OF EXHIBITS By order of a judge or commissioner, juvenile court referee or juvenile court traffic hearing officer of the court, any exhibit may be returned by the clerk to the witness or party by whom it was produced after the substitution of a photostatic copy therefore; provided, however, that such order may dispense with such substitution in the case of an original record, paper or object taken from the custody of a public officer which is being returned to such officer, or in the case of an exhibit used only in making proof against a party whose default has been entered, or when a photostatic copy is impracticable, in which case a receipt shall be given, or when a written stipulation of all the parties consenting thereto is filed. (Effective January 1, 1999) RULE 5.05 REASONABLY NECESSARY PHOTOCOPYING California Rules of Court, rule 3.55(2) provides that the clerk’s fees for reasonably necessary photocopying must be waived upon granting an application for an initial fee waiver. This court defines the number of photocopies that are reasonably necessary as one (1) copy of those papers in the court’s file for the action or proceeding in which the fee waiver was granted. If a party seeks additional copies, the self-represented party or attorney of record must request a court order by submitting a declaration and proposed order stating good cause for additional copies. (Effective January 1, 2014) RULE 5.06 EXHIBITS THAT POSE HEALTH AND/OR SAFETY PROBLEMS In the interest of public health and safety, permission from the Judge assigned to the hearing or trial must be obtained before a party may bring dangerous weapons, explosives, hazardous or toxic materials, including any controlled substance, paraphernalia or packing containing residues of those substances, hypodermic needles or syringes, bodily fluids or materials containing bodily fluids into the courtroom. If permission is granted, the party in possession of the exhibit shall take responsibility for it, and the court shall not be required to store the exhibit. If possible, the party should substitute a photograph, technical report or reproduction for the proposed exhibit, as provided by Penal Code § 1417.3. (Effective July 1, 2017). RULE 5.07 EXTERNAL MEDIA / ELECTRONIC LODGINGS WITH COURTROOMS / MEDIA FORMAT A. The Clerk’s Office will not accept electronic storage media for filing or lodging purposes, unless pursuant to court order. “Electronic storage media” includes internal and external hard drives, CDs, DVDs, Floppy Disks, USB drives, ZIP disks, magnetic tapes, SD cards, and any other similarly purposed device. Exhibits contained on “electronic storage media” shall be submitted in the courtroom only. The submitting party shall be responsible for providing the necessary equipment to view or present the exhibits. B. Lodged copies submitted to a courtroom’s email proxy must be in PDF format. Digital document management systems (i.e., document depository) shall not be used for such purposes without prior approval of the assigned judicial officer. C. The Ventura Superior Court accepts digital submissions only in the following formats: • Document: .docx, .xlsx, .pptx, .pdf • Image: .png, .jpg, .gif, .bmp, .tiff • Audio: .mp3, .wav • Video: .mp4 The court encourages the use of secure portals (eDelivery, eFiling and Secure File Transfer (SFT)) for digital submissions of image, audio, and video files. (Revised effective July 1, 2026)
CHAPTER 5: COURT FILES AND EXHIBITS RULE 5.00 EXHIBITS (Deleted effective January 1, 1998) RULE 5.01 ENTRY OF COURT ORDER IN MINUTES The Executive Officer and Clerk shall keep minutes of court orders and, depending on case type, shall either place a copy of each minute order in the court’s file of actions in chronological order in lieu of a minute book, as provided in Government Code §69844.7 for
Reviewer note: Composed 2026-10-07 (California T4 Ventura build 2026-10-07) from BenchPath custody ca/t4/ca-ventura/docs/general/ventura_county_rules_of_court.pdf (9476523 bytes, sha256 1d89183a36d880b3483586b9c4f3c9554799c2a7bb7bc9907c2200c2b01483c7; 116 pages; this card is from the rule body, pages 10 to 77, composed once and cut at the chapter headings) with the shared verbatim composer (v2 reflow). The running header (“Ventura County Superior Court Rules”, “July 1, 2026”) and the page numbers removed as chrome; the cover, the judges and officers page, the table of contents, Appendix II (the fee schedule), Appendix III (the local forms lists) and the index belong to no card; Chapters 16, 23, 24 and 27 print only deleted rules (no card); the strike report found no struck text; lines reflowed into the court's paragraphs, each rule heading on its own line; proof 1 (whitespace-only) and proof 2 (same character multiset as the text layer minus chrome) pass.
1 verbatim requirement on exhibits in BETSY BENSON's division.
4 verbatim requirements on exhibits & evidence.
1 verbatim requirement on exhibits & evidence.