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26 verbatim mandatory provisions from S-2024-043.
Thirteenth Judicial Circuit. Check the order's own effective and rescission dates before relying on it. Procedural information only; not legal advice.
• Rule 2 . 535(h) requires the chief judge to enter an administrative order establishing a plan for all judicial proceedings in which court reporting is required to be provided at public expense, authorizes the use of electronic recording as a substitute for traditional stenographic court reporting, and allows for multiple delivery strategies to ensure the efficient provision of court reporting services . • (a) judicial proceedings in which court reporting is required to be provided at public expense; and (b) judicial proceedings in which court reporting may be requested by a party and provided at a party 's or parties ' expense . A. • Judicial Proceedings Requiring Court Reporting at Public Expense Court reporting is required to be provided at public expense for the following judicial proceedings: • The hybrid model utilizes a combination of stenographic , digital, centralized and video media for capturing the record in all judicial proceedings in which court reporting is required to be provided at public expense . • In judicial proceedings in which court reporting is not required to be provided at public expense, it is the responsibility of the party, or the party's attorney, to secure the services of a court reporter or court reporting firm prior to the proceeding if court reporter services are desired. • Court Administrator as Manager The court administrator or the court administrator's designee is responsible for the management of delivering court reporting services for all judicial proceedings in which court reporting is required to be provided at public expense. • Multi - Media Court Record In judicial proceedings in which court reporting is required to be provided at public expense, the digital court reporters are responsible for monitoring , capturing, annotating, cataloging , and indexing the verbatim multi-media court r eco rd. • Equipment Usage All equipment utilized in the delivery of court reporting services by the circuit- employed stenographic court reporters and the digital court reporters must be operated and maintained in such a manner and under such conditions to ensure the reliability of capturing the record. • Monitoring of the Recordings All judicial proceedings captured by the digital court reporting system must be monitored to ensure the audio level and sound quality of the recording does not jeopardize the ability to play back recorded audio or the ability to transcribe judicial proc ee dings. • If the audio level of the recording is not sufficient to produce a reliable record, the digital court reporter must immediately notify the presiding judge. • Testing Prior to Court Sessions Prior to the beginning of each court session captured by the digital court reporting system, the digital court reporter must test all equipment to establish that all microphones, appliances and peripherals are operating at a level sufficient to ensure the recording of the record, playback of the audio and production of a transcript . • Judge's Responsibility in Digital Court Reporting Proceedings In all proceedings in which digital court reporting is utilized, judges should remind participants to speak into the microphone and identify themselves for the record prior to speaking . • Court Reporter's Notification to Judge of Inaudibility If a circuit-employed stenographic court reporter, a digital court reporter, or a private court reporter using stenographic equipment is unable to hear a participant during the course of a judicial proceeding, the court reporter must request that the judge direct and remind the participants to respond verbally and speak with sufficient volume to ensure a reliable record is captured. • Tampering of Equipment Any observed incident of tampering with the equipment utilized in the delivery of court reporting services must immediately be brought to the presiding judge's attention . • Annotations and Indexing of the Multi-Media Record To ensure the reliability, integrity, safekeeping and accurate transcription of the record, digital court reporters must capture, monitor, annotate, catalog and index the verbatim multi-media court record. 7. • Proceedings Reported by Private Court Reporters Requests for transcripts of judicial proceedings reported by private court reporters using stenographic equipment must be made to the private court reporter who provided the court reporting service. • Production When a transcript of a judicial proceeding or a portion of a judicial proceeding is requested from either circuit-employed stenographic court reporters, the court's contractor for transcription services, or private court reporters, an accurate and timely transcript must be produced in accordance with Florida Rule of General Practice and Judicial Administration 2.535(f) and Florida Rule of Appellate Procedure 9.200(b). • Capital Cases Circuit-employed stenographic court reporters who report in capital cases must expeditiously prepare transcripts for inclusion in the record by the clerk of circuit court in accordance with Florida Rule of Appellate Procedure 9.142. • Dependency and Termination of Parental Rights Cases In accordance with Florida Rule of General Practice and Judicial Administration 2.535(j), the court's contractor for transcription services must ensure that transcription of hearings for appeals of orders in juvenile dependency and termination of parental rights cases are given priority over transcription of all other proceedings , unless otherwise ordered by the court based upon a demonstrated exigency. 9. • Safekeeping of the Record Circuit-employed stenographic court reporters and private court reporters using stenographic equipment must manage, maintain, store and retain all stenographic notes, digital medium and transcripts from all judicial proceedings in a safe and secure place in accordance with Florida Rule of General Practice and Judicial Administration 2.430. • In accordance with their contracts, the AOC's contractors for managed technology services are responsible for the safekeeping of the complete verbatim multi-media court record of all judicial proceedings in which court reporting is required to be provided at public expense . • The AOC's Court Technology Department is responsible for overseeing and securing the servers on which records of proceedings in which court reporting is required to be provided at public expense are maintained. 10. • Attorneys and parties involved in these divisions must resolve any court reporting conflicts among themselves prior to the proceeding commencing. • Ownership of the Records To ensure the reliability, integrity, safekeeping and accurate transcription of the record, the AOC will retain ownership of the complete verbatim multi-media court record generated in all judicial proceedings in which court reporting is required to be provided at public expense . • Prohibition against Divulging or Transcribing Statements or Conversations Not Part of a Judicial Proceeding Anyone who has or gains access to any recordings produced from the multi-media court record must not reveal, divulge or transcribe for anyone, any statements, matters or conversations monitored, intercepted or recorded by any digital recording system in the courts of Hillsborough County, Florida, except those matters which occurred in open court and are directly related to the judicial proceeding at the time the monitoring was conducted or the recording made. • Divulging or Transcribing Statements or Conversations Not Part of a Judicial Proceeding Only Upon Court Ord er Anyone who has or gains access to any recordings produced from the multi-media court record is prohibited from revealing, transcribing or utilizing in any fashion, any matters monitored or recorded except those occurring during judicial proceedings, unless otherwise provided by specific order of the court.
Rule 2 . 535(h) requires the chief judge to enter an administrative order establishing a plan for all judicial proceedings in which court reporting is required to be provided at public expense, authorizes the use of electronic recording as a substitute for traditional stenographic court reporting, and allows for multiple delivery strategies to ensure the efficient provision of court reporting services .
Reviewer note: Document sha256: a64ca162a381b4bf082a7e057d4f85eeaca8a7c9dd1494ce7ff4a6dc090a8bce (3475262 bytes). BenchPath harvested this circuit itself because no research corpus existed for it. Extraction is conservative: mandatory-language sentences only, so this rule is a faithful subset of the order, never a summary of it. Text layer cleaned 2026-09-08 (Phase 3a): page markers removed; wording untouched. Text layer cleaned 2026-09-08 (Phase 3e): running page headers/footers removed; wording untouched. Text layer cleaned 2026-09-08 (Phase 3g): 4 kerning-split words rejoined; wording untouched. Verbatim from the order's own text layer, harvested 2026-07-24; whitespace normalised only. No OCR was used. Only sentences containing mandatory language (shall, must, may not, no later than, within N) are reproduced — the full document is in custody and is the controlling text. [moved from the text 2026-09-14]
9 verbatim requirements from 4th Circuit Administrative Order 1997-10.
6 verbatim requirements from 4th Circuit Administrative Order 1997-13.