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Mandatory eFiling of documents filed by attorneys in Limited and Unlimited Civil and Probate case types (from May 5, 2025), optional for self-represented litigants and for Small Claims: definitions; undue hardship applications (§1010.6(g)(3)); the approved providers; the ineligible filings (trial documents, MSC statements, bonds, restraining order filings, documents lodged or conditionally under seal, wills and others); EFSP registration; technical requirements - text searchable PDF, bookmarks, separate envelopes, sealed documents on paper, redaction (rule 1.201); the filing schedule - filed that court day if received by 11:59:59 p.m., ex parte applications by 12 p.m. the court day before and oppositions by 8:00 a.m.; proposed orders; fee waivers; and signatures (rule 2.257). It supersedes and replaces Administrative Order 25.03.
California > Second Appellate District > Ventura County > Superior Court of California, County of Ventura
SUPERIOR COURT OF THE STATE OF CALIFORNIA FOR THE COUNTY OF VENTURA MANDATORY ELECTRONIC FILING FOR LIMITED AND UNLIMITED CIVIL AND PROBATE; PERMISSIVE ELECTRONIC FILING FOR SMALL CLAIMS AMENDED ADMINISTRATIVE ORDER NO. 25.03 Beginning May 5, 2025, the Ventura Superior Court will implement mandatory electronic filing (“eFiling”) of documents filed by attorneys in Limited and Unlimited Civil and Probate case types. Self-represented litigants may file electronically in those case types, but they are not required to do so; instead, they may file in person at the Clerk’s Office, through the U.S. mail, or via the Court’s dropboxes. eFiling is encouraged for Small Claims filings, but is not required. This Administrative Order - intended to address certain eFiling issues until such time that the Court can adopt local rules concerning the same - supersedes and replaces Administrative Order 24.04 in its entirety. 1) DEFINITIONS a) "Bookmark" - A bookmark is a PDF document navigational tool that allows the reader to quickly locate and navigate to a designated point of interest within a document. b) "Electronic Envelope" - A transaction through the Electronic Filing Service Provider (EFSP) for submission of documents to the Court for processing. An envelope may contain one or more PDF documents. c) "Electronic Filing" - Electronic Filing (eFiling) is the electronic transmission to the Court of a document in electronic form. (See Cal. Rules of Court, rule 2.250(b)(7).). d) "Electronic Filing Service Provider" - An Electronic Filing Service Provider (EFSP) is a person or entity that receives an electronic filing from a party or other person for retransmission to the Court. (See Cal. Rules of Court, rule 2.250(b)(8).) For the submission of filings, the EFSP does so on behalf of the electronic filer and not as an agent of the Court. (Ibid.) e) "Electronic Signature" - For purposes of this order and in conformity with Code of Civil Procedure §17(b)(3), §34, and §1010.6(b)(2), Government Code §68150(g), and California Rules of Court, rule 2.257, the term "Electronic Signature" is generally defined as an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record. f) "Hyperlink" - An electronic link providing direct access from one distinctively marked place in a hypertext or hypermedia document to another in the same or different document. g) "Lead Document" – The lead document is the most important document in the electronic envelope, as it affects the priority and timing for processing by the Court and ensures that the document is directed to the appropriate workflow. The lead document can be a case-initiating document (e.g., complaint or petition), a moving document (e.g., motion), or a responsive document (e.g., answer or response). Only one lead document can be submitted in each electronic envelope. 2) GENERAL INFORMATION a) Undue Hardship Pursuant to Code of Civil Procedure §1010.6(g)(3), and California Rules of Court, rule 2.253(b)(4), any party may make application to the Court requesting to be excused from filing documents electronically and be permitted to file documents by conventional means (in person, via U.S. Mail or in the Court’s drop boxes) if the party shows undue hardship or significant prejudice. b) Approved Electronic Filing Service Providers The list of approved electronic filing service providers is available on the Court's website at www.ventura.courts.ca.gov/eFiling.html. 3) INELIGIBLE FILINGS a) The following documents shall not be filed electronically: i. Trial or Evidentiary Hearing related documents, including exhibits, unless otherwise ordered by the assigned judicial officer ii. Mandatory Settlement Conference Statements/Briefs iii. Bonds/Undertakings iv. Subpoenaed documents v. Administrative records vi. Subpoenas for Out of State Actions vii. Bench Warrants/Returns viii. Gun Violence, Workplace Violence, Elder Abuse, Retail Crime, and Post Secondary School Restraining Order filings. Documents related to these matters can be submitted in person or by email to: EmergencyRestrainingOrdersFamilyandCivil@ventura.courts.ca.gov ix. Documents attached to a Notice of Lodging are to be submitted in paper form. The actual document entitled, "Notice of Lodging," may be filed electronically. x. Documents submitted conditionally under seal. The actual motion must be e-Filed. However, the documents the party seeks to file under seal may be submitted by conventional means with a conformed copy of the e-Filed motion attached. xi. Will, Codicil or Testamentary Trust (including Estate Planning Documents Deposited) xii. Writ Returns xiii. Affidavit Re: Real Property of Small Value xiv Menacing Dog: Notice of Appeal – Administrative Hearing xv. Notice of Impoundment of Vehicle and Notice of Hearing – Impoundment of Vehicle xvi. Out of State or Out of County Abstracts of Commissions submitted with an Application and Order for Appearance and Examination xvii. Notice of Appeal of Labor Commissioner Award xviii. Notice of Appeal – Civil Citation xix. Safe at Home-Name Change, including Judicial Council Form NC-410 (“Application to File Documents Under Seal in Name Change Proceeding under Adress Confidentiality Program (Safe at Home)) and Judicial Council Form NC-400 (Confidential Cover Sheet - Name Change Proceeding Under Address Confidentiality Program (Safe at Home)). xx. Request to Pay Judgment to Court (Small Claims) xxi. Media Request to Photograph, Record, or Broadcast xxii. Any order with an original judicial officer’s signature 4) ELECTRONIC FILING SYSTEM WORKING PROCEDURES Electronic filing service providers (EFSPs) must obtain and manage registration information for persons and entities electronically filing with the Court. 5) TECHNICAL REQUIREMENTS a) Electronic documents must be eFiled in PDF, in text searchable format. b) Any table of contents within any document must be bookmarked. c) Documents attached to electronically filed documents shall be bookmarked pursuant to California Rules of Court, rule 3.1110(f)(4). Attachments that must be bookmarked include, but are not limited to, the following: i. Points and authorities; ii. Declarations; iii. Depositions; iv. Exhibits (including exhibits to declarations); v. Transcripts (including excerpts within transcripts); and vi. Proofs of service. d) Electronic bookmarks must include links to the first page of each bookmarked attachment and bookmark titles that identify the bookmarked item. e) Use of hyperlinks within documents (including attachments and exhibits) is strongly encouraged. f) Multiple Documents Each document filed concurrently with another document must be electronically filed as a separate digital PDF document. However, multiple separate PDF documents relating to one case can be uploaded in one envelope transaction. g) Lead Documents Lead documents must be submitted in a separate electronic envelope. h) Writs and Abstracts Writs and abstracts must be submitted in a separate electronic envelope. i) Sealed Documents If a judicial officer orders documents to be filed under seal, those documents must be filed on paper. Document submitted conditionally under seal must also be on paper. All documents to be filed/conditionally filed under seal must conform to California Rules of Court, rule 2.551. j) Redaction Pursuant to California Rules of Court, rule 1.201, it is the submitting party's responsibility to redact confidential information (e.g., by using initials for names of minors, using only the last four digits of a social security number, or using only the year for date of birth) so that the confidential information shall not be publicly displayed. 6) ELECTRONIC FILING SCHEDULE a) Trial Court Records Pursuant to Government Code §68150, trial court records may be created, maintained, and preserved in electronic format. Any document that the Court receives electronically must be clerically processed and must satisfy all legal filing requirements to be filed as an official court record (Cal. Rules of Court, rules 2.100, et seq., 2.253(b)(6) & 2.256(b)). b) Filed Date i. Any document received electronically by the court between 12:00 a.m. and 11:59:59 p.m. shall be deemed to have been effectively filed on that court day if accepted for filing. Any document received electronically on a non-court day is deemed to have been effectively filed on the next court day if accepted for filing. (Cal. Rules of Court, rule 2.253(b)(6); Code Civ. Proc. §1010.6(a)(4).) ii. Notwithstanding any other provision of this order, if a digital document is not filed in due course because of: (1) an interruption in service; (2) a transmission error that is not the fault of the transmitter; or (3) a processing failure that occurs after receipt, the Court may order, either on its own motion or by noticed motion, that the document be deemed filed and/or that the document's filing date conform to the attempted transmission date. c) Ex parte applications and all documents in support thereof must be electronically filed no later than 12 p.m. the court day before the ex parte hearing. Opposition papers thereto must be electronically filed by 8:00 a.m. the day of the ex parte hearing. 7) PROPOSED ORDERS a) Proposed orders may be submitted electronically. The proof of service of the proposed order shall not be attached to the proposed order. Instead, the proof of service shall be submitted electronically as a separate document. 8) WAIVER OF FEES AND COSTS FOR ELECTRONICALLY FILED DOCUMENTS a) Fees and costs associated with electronic filing must be waived for any litigant who has received a fee waiver. (Cal. Rules of Court, rule, 2.258(b), Code Civ. Proc. §1010.6(e)(6).) b) Fee waiver applications for waiver of court fees and costs pursuant to Code of Civil Procedure §1010.6(e)(6), and California Rules of Court, rule 2.252(f), may be electronically filed in any authorized action or proceeding. 9) SIGNATURES ON ELECTRONIC FILING For purposes of this Administrative Order, all electronic filings must follow California Rules of Court, rule 2.257. THIS ADMINISTRATIVE ORDER SUPERSEDES AND REPLACES ADMINISTRATIVE ORDER 25.03 AND IS IN EFFECT UNTIL OTHERWISE ORDERED BY THE PRESIDING JUDGE. IT IS SO ORDERED. DATED: July 10, 2026 Matthew P. Guasco Presiding Judge Superior Court of California, County of Ventura MANDATORY eFILING FOR CIVIL, PROBATE; PERMISIVE eFILING FOR SMALL CLAIMS AMENDED Administrative Order 25.03 [The clerk's filed stamp, upper right of page 1, reads "VENTURA SUPERIOR COURT FILED JUL 10 2026 K. BIEKER Executive Officer and Clerk BY: (signed) Deputy". The day "10" of the date line is handwritten on a blank. The order is signed above the printed name. The caption is set cell by cell (the left box, then the right box); the right box and the closing paragraph print in bold. Each defined term in section 1 is italicized inside straight double quotation marks, as is "Ibid." in d). The print mixes curly and straight apostrophes ("Court’s drop boxes", "Court's website") and quotation marks; each is transcribed as printed. Printed as transcribed: "xiv" without its period; "Adress" in xix, whose opening quotation mark has no closing mark; "rule, 2.258(b)" in 8) a); "PERMISIVE" in the running footer. The running footer "MANDATORY eFILING FOR CIVIL, PROBATE; PERMISIVE eFILING FOR SMALL CLAIMS / AMENDED Administrative Order 25.03" is transcribed once; page numbers and pleading line numbers are omitted.]
SUPERIOR COURT OF THE STATE OF CALIFORNIA FOR THE COUNTY OF VENTURA MANDATORY ELECTRONIC FILING FOR LIMITED AND UNLIMITED CIVIL AND PROBATE; PERMISSIVE ELECTRONIC FILING FOR SMALL CLAIMS AMENDED ADMINISTRATIVE ORDER NO. 25.03 Beginning May 5, 2025, the Ventura Superior Court will implement mandatory electronic filing (“eFiling”) of documents filed by attorneys in Limited and Unlimited Civil and Pr
Reviewer note: Transcribed 2026-10-07 (California T4 Ventura build 2026-10-07) from BenchPath custody ca/t4/ca-ventura/docs/general/amended-2503-mandatory-efiling.pdf (3148058 bytes, sha256 b54274d535d944526d57ead5c678c1ef593d35feff69b8ef4f64fd75f7977efc; 7 pages) - transcribed by eye from the rendered page images (200 dpi), every page read against its image; RapidOCR's reading of each page, a line-strip reading (each printed line read alone) and the file's own text layer where it has one served only as second readers - every six-word window of the transcription was looked up in them and every miss read on the page image (custody vision/check-log.md); captions set cell by cell, pleading line numbers omitted, running footers transcribed once, handwritten fills in place, with a closing bracketed note; a signature itself is not transcribed. Review note: Published as printed: the running footer “PERMISIVE”; “Adress” in item xix, whose opening quotation mark is not closed; item “xiv” without its period; “rule, 2.258(b)”; the print mixes curly and straight apostrophes.
A 2013 standing order requiring attorneys to e-file family-law and civil documents (no paper filings accepted) as the court began compliance with the Supreme Court's e-filing mandate; criminal filing unchanged.
A 2013 standing order requiring attorneys to e-file family-law and civil documents (no paper filings accepted) as the court began compliance with the Supreme Court's e-filing mandate; criminal filing unchanged.