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40 verbatim requirements from admin. order AO 1.17 - Case Status Reporting Requirements for Real Property Mortgage Foreclosure Cases (11/27/13) [Civil].
20th Judicial Circuit. Procedural information only; not legal advice.
Verbatim from https://www.ca.cjis20.org/pdf/ao/ao_1_17.pdf, harvested 2026-07-25; whitespace normalised only. • In instances in whlch a Clerk may become aware of an event initiating a change in status of a case, based upon a court order or otherwise (i.e. the filing of a suggestion of •'Zbankruptcy), the Clerk shall enter said change in status in its Case Management System, using -- the appropriate code, so that judges, magistrates, case managers, and judicial assistants are timely -. apprised of the proper status of each case withln their purview. • In instances in which the Court may become aware of an event initiating a change in status of a case of which the Clerk appears to be unaware, the Court shall issue an order directing the change in status. • Administrative Order 1.17 2 -- 2 of 42 -- active status, shall serve to provide notice to the Clerk as to a change in status, and the Clerk shall immediately enter said change in status in its Case Management System, using the appropriate code. • D Other (a reason must be provided in writing by the presiding judge or designee) [OTH] • The parties must return the case to active status by filing a motion seeking an order returning the case to active status, with notice to all parties, within 30 days of the termination of grounds for inactive status. • D Other (a reason must be provided in writing by the presiding judge or designee) [OTHDISP] • Explicit direction for designating the status of cases as active or inactive shall be implemented through an administrative order issued by the circuit chief judge. • However, most counties and circuits do not have this resource currently in place. • The reporting period shall be as of the last day of each month and shall be submitted as soon as possible but no later than the third working day following the last day of the reporting period. • Subsequent reporting should begin, at a minimum monthly thereafter (Aug 31, 2013, Sep 30, 2013 etc.) but should evolve to provide weekly case activity reports no later than • Once weekly reporting is begun, reports shall be as of close of business on Friday of the reporting week. • Submission of the weekly reports should be no later than the following Tuesday. • Must be blank unless reporting a Case Status of 'CLOSED', 'DELETE' or 'REMOVE' • However, it remains a useful criterion for case management and cases that do not have any activity for twelve months should be reviewed for status. • The submission data file must also contain all cases that were closed since the last report period: • Which content format is used must be indicated in the file name of the submission file. • July 31, 2013 must contain all cases open and reopened and all cases closed in July as discussed above. • Cases reported as disposed or reclosed in a previous reporting period and which have not been reopened in the current reporting period do not need to be reported again. • In the second scenario, a case record was legitimately part of the initiative for a period of time and, therefore, must be tracked for that period of time. • This case must be removed from the initiative data warehouse since it is no longer being tracked as a foreclosure case. • A free text description of the cause must be provided when reporting a status change for this reason • Thus, the filing of a motion or the scheduling of a hearing or case conference requesting the court to take further action would be examples of events that move a case from INACTIVE to ACTIVE status regardless of the existence of the circumstances noted above unless that requested action must also be on hold until the reason for inactivity is resolved. • It is also possible that neither the clerk nor the judge may be aware that the case is effectively inactive such as when the parties are involved in on-going settlement negotiations but do not inform the courts. • Clerks of court and court administration should plan to achieve this reporting capability no later than January 31, 2015. • A case that has had all issues raised by and subsequent to the filing event resolved and no further action of the court is required. • A reopened case that has had all post-judgment actions resolved and no further action of the court is required. • All cases initiated in or after January 2010 must reflect the more detailed case types. • Cases originating in the "Other Real Property" categories do not need to be reported illlder the • January 2010 must reflect the more detailed disposition categories. vl.3.2 2013/09/30 -- 29 of 42 -- • Fields that do not contain data should be left blank (empty). • Civil •Non-Jury Trial - 100% within 12 months • Jury Trial - l 00% within 18 monlhs • Civil • 90% within 12 monJhs • 98'!,, wilhin 18 months l • 100% within·24 months ' --------~ ---- -- -------- ------ --- ---:---- --- ---- --- --------------- • Criminal • Felony - l 00% wilhin 180 days • Misdemeanor - l 00% within 90 days : • Crimin(ll ''''''' ; ''' • felony • 90% wilhin 120 days • 98% wilhin 180 days • l 00% within 1 year • Misdemeanor • 90% within 30 days • 100% within 90 days -----------~~-~------------------~~----------------------------- • Juvenile • De!enl!on and Shelter Hearings - l 00% 24 hours • Adiudicalory or Transfer Hearings • Adjudicoloiy or Transfer Hearings • Concerning a juvenile in o detention or • Concerning a !uvenile in a detentto~rl~~r shelter facility- 100% wllhin 15 days sheller facility- l 00% within .'l.5.",daY~ • Concerning a juvenile not in a detention • Concerning a juvenile not In a d~te~lioil or shelter facility - l 00% within 30 days ; or sheller racillty- 1OO'Yd\V11hin··30 daxs · -., --------- w - -- w- --- - w - -- ----- ---- ---;------------------ .....:.:-_:--~·--:-··.;;::..._ - • Domestic 1 Domestic : • 90% within 3 moriths;·... l : •98';'{ within 6 mon1k·'r : • 100% within 1-")te_C!F ,;~.:- '"',·T ---~~~~~~~~~~~~~~~~~--'c---,.-~~~~,~·~·< • Notional Cenfer for Stole Courts Web site, www.ncsconline.org/WC/Pv~ltcaiio~s/KlS~Ccis~~nc;:PJ.~f~~:P~{~'; • Uncontested - l 00% within 3 mo~fhs • Contested - l 00% wilhin 6 months . ,• ·.-- . ·; -- ·<".;".T{·l?-·-·'f~· ~. ··.~ t_;-- ., __ .. ;•·,.- •' "·" -.- o:.j~_:,_!. '..;~, . © 2005 Notional Cenler for S!ole Courts - ,- ;::, . "· ··~.' ,, - ~ ..--. ·-.;.-· .. <: .-• -- 34 of 42 -- -·_, • Once the age spectrum of cases is determined, the court can focus attention on what is required to ensure cases are brought to completion within reasonable timeframes. • To use this measure acc1u:ately, a court must be able to identify and coi._mt cases that have been Placed on Inactive Status. • The parties must return the case to active status by motion, with notice to all parties, within 30 days of the termination of grounds for inactive status, and seeking an order of court returning it to active status.
In instances in whlch a Clerk may become aware of an event initiating a change in status of a case, based upon a court order or otherwise (i.e. the filing of a suggestion of •'Zbankruptcy), the Clerk shall enter said change in status in its Case Management System, using -- the appropriate code, so that judges, magistrates, case managers, and judicial assistants are timely -. apprised of the proper status of each case withln their purview.
Reviewer note: Order PDF sha256: 447a9f70e25705a7a2c31495bad8247c11cff267a5e8b557ccb0e9a272da40ce. Extracted from the order's own text layer.
Judge Bell caps motions and responses at 5 pages for UMC hearings and 12 pages for special-set hearings.
Judge Alijewicz requires every motion for attorney's fees and/or costs to attach a document detailing time records — no records, no fee award.
Judge Corlew bars informal contact: every communication with the Court must be in writing, filed with the Clerk, with copies furnished to all parties — and no calls to the JA to schedule or cancel UMC.